1. Access Ad Astra - https://schedule.forsythtech.edu  2. Log in to Astra using your TechID and password. 3. After logging in, select the appropriate meeting request form: Note: Advertised Event Request - This form should be used for any event that you would like to be advertised on the Forsyth Tech website. These requests are sent to the Marketing department for approval. Rhoades Conference Center Request - This form should be used for any event that you are requesting to take place in the Rhoades Conference Center. 4. Complete all fields in the request form. Important: There are two options for the "Event Type" field: Advertised on public website: Selecting this option will automatically send a request to have the event displayed under the Events section on our public website. Not advertised on public website: Selecting this option will not have the event advertised on the public website. 5. Once the request is submitted, it will be sent to the room owners for approval. You will receive an email notification once the meeting/event is approved and scheduled.

This guide is for designated room/site approvers to manually schedule a room/event in Astra. 1. Log into Astra Type https://www.aaiscloud.com/ForsythTechCC/Default.aspx in the address bar of your web browser Click Sign In Log in with your TechID and password Note: Astra only allows one attempt to log in.   If you mistype your TechID or password, then you will need to unlock your Tech ID account by going to http://forsythtech.edu/techid and clicking Unlock Account before attempting to log into Astra again.   2. Navigate to the Correct Date and Campus/Building/Room on the Scheduling Grid Click Calendars Click Scheduling Grids Note: If you are using Google Chrome and the Scheduling Grid is completely blank, then delete cookies for Astra or switch to Mozilla Firefox.     Click on the Magnifying Glass icon to filter the grid  Note: Use Location Filters to narrow your grid view down to a specific campus, building, room, etc. Click Search after selecting your filter options Change the date as needed Click in the Scheduling Grid in the room row and start time column you need Note: Create Event dialog box will pop up   Fill out the Create Event form with your event details Click Save Review Scheduling Grid to confirm that event was added to the correct room on the correct day and is for the correct length of time Note: If anything is incorrect with your event, then hover over the event in the Scheduling Grid and click on View Event Details to make changes as needed.                     Results:            Event/room reservation has been added via the Scheduling Grid in Astra 

This guide is for designated room or site approvers to cancel an event.   1. Log into Astra Type https://www.aaiscloud.com/ForsythTechCC/Default.aspx in the address bar of your web browser Click Sign In Log in with your TechID and password Note: Astra only allows one attempt to log in.   If you mistype your TechID or password, then you will need to unlock your Tech ID account by going to http://forsythtech.edu/techid and clicking Unlock Account before attempting to log into Astra again.   2. Navigate to the Event There are two ways to navigate to an event: Via Events if you have the reservation number Click Events Click Events   Click Filters on the left-hand side of the page Type the reservation number in the Keyword field Click Search Click on the Event Name for the event you need to cancel Go to Step 3 Via Scheduling Grid Click Calendars Click Scheduling Grids Note: If you are using Google Chrome and the Scheduling Grid is completely blank, then delete cookies for Astra or switch to Mozilla Firefox.     Click on the Magnifying Glass icon to filter the grid Note: Use Location Filters to narrow your grid view down to a specific campus, building, room, etc. Click Search after selecting your filter options Change the date as needed Locate the event that needs to be cancelled   Hover your mouse over the event and click View Event Details Go to Step 3   3. Cancel the Event/Room Reservation Select the Event and click Drop Selected Change Event Status from Scheduled to Cancel Click Save and Close Review Scheduling Grid to confirm that the event/room reservation has been deleted   Results:            Event/room reservation has been cancelled in Astra         

Purpose            To view the schedule in Ad Astra   Start                 When you need to view the calendar grid to see room availability or scheduled events   Materials         Computer, internet access, Mozilla Firefox, Techlink access   1. Log into Ad Astra Website Go to https://www.aaiscloud.com/ForsythTechCC/default.aspx?home There is also a link to Astra on the Employees Only Techlink page You should be automatically logged into Astra   Access and Search the Calendar Click on Calendars in the menu Click on Scheduling Grids     Click on the magnifying glass next to the date field to expand the filter Click the plus sign next to each filter to display and check the options you want to see Click Search       2. Change the Date 1st Option: Advance by one day To advance the schedule by one day, click the arrow next to the date shown.  2nd Option: Skip to a future date To advance the schedule to a future date, click on the Calendar menu next to the date on the left-hand side. A calendar will appear allowing you to choose a date to view. After changing the date, click on the update icon.     Change the View of the Calendar 1st Option: View by Day To view the schedule by day, click Day in the menu. This is the default view. 2ndOption: View by Week To view the schedule by week, click Week in the menu.   You must select a room on the left-hand side of the page to see the weekly schedule.   Troubleshooting Tips: If Astra doesn’t look like it usually does, try logging out by clicking your TechID in the upper right hand corner of the page, selecting Sign Out, closing your browser, and coming back into Astra. If that doesn’t work, try using a different web browser.  Astra works best in Mozilla Firefox.   Results:                        User has checked room availability or confirmed where a class/event will be held.   Task Standards:            The Ad Astra calendar contains up to date information about all rooms at any Forsyth Tech location.